How to track technician hours fairly
A simple, honest way to log time so payroll and job costing both come out right.
- Use one clock-in method. Pick one way to log time and use it for everyone.
- Log time to the job. Hours tied to a job feed your job costing.
- Separate drive time and shop time. Decide how each is recorded so your numbers stay clear.
- Review hours weekly. Check for missing entries before payroll, not after.
- Fix mistakes in writing. If an entry is changed, note who changed it and why.
- Check pay rules. Overtime and break rules vary by state, so confirm yours with your accountant or attorney.
Common questions
Do I need to track time for owners?
It helps job costing. Ask your accountant how to treat owner time.
How do I stop buddy punching?
Clear rules, location-based check-ins and regular review are common approaches.
See also the contractor guides and free tools.
General information, not legal or financial advice. Verify with your attorney or accountant.
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