How to keep a simple mileage log for your service vehicle
A clean log makes tax time and vehicle costs easier.
- Pick one place to log. A notebook in the truck, a note on the phone or your job records. Use one method.
- Record the basics. Date, starting odometer, ending odometer, job or purpose and the place.
- Log at the end of each day. Doing it daily is far easier than rebuilding a month from memory.
- Separate business and personal use. Mark personal trips so the totals stay clean.
- Total it monthly. Add the miles and the fuel and maintenance costs for each vehicle.
- Give it to your accountant. They can tell you which method applies to your situation.
Common questions
Which tax method should I use?
That depends on your business and location. Ask your accountant, since rules change.
Do I need this for every vehicle?
A separate log per vehicle keeps costs clear.
See also the contractor guides and free tools.
General information, not legal or financial advice. Verify with your attorney or accountant.
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