What to include on a contractor invoice
An invoice that is clear is paid faster. Use this list before you send the next one.
- Your business details. Legal name, address, phone and license number where your area requires one on invoices.
- Customer and job address. The name on the account and where the work was done.
- Invoice number and dates. A unique number, the issue date and the due date.
- Itemized work. Labor, materials and any trip or diagnostic fee as separate lines.
- Deposits and prior payments. Show amounts already paid so the balance is obvious.
- Payment terms and methods. Due date, accepted methods and any late fee you agreed to in writing.
- Warranty or notes. A line on warranty terms or care instructions if relevant.
Common questions
Should I itemize materials?
Most customers find itemized lines easier to trust. Your quote terms may also require it.
When should I send the invoice?
Many contractors send it the same day the work is finished, while the job is fresh.
See also the contractor guides and free tools.
General information, not legal or financial advice. Verify with your attorney or accountant.
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