Estimate follow-up message examples for contractors
Short, polite follow-ups to send after a quote goes quiet.
Follow-up messages you can adapt
- Day two: a friendly check-in. Hi, this is [name] from [company]. Just checking you received the estimate and happy to answer questions.
- Day five: offer help. If it helps, I can walk through the line items by phone.
- Day ten: a clear deadline. Our estimate is good through [date]. Let me know if you would like to move ahead or adjust anything.
- Final: close the loop. No problem if you went another direction. Thanks for considering us.
- Send only with permission to contact. Use the contact method the customer gave you and follow your local rules for messages.
Common questions
How many follow-ups are too many?
Three or four spaced over a couple of weeks is common. Stop if they ask.
Should I offer a discount?
That is your call. Many jobs close with a simple answer to a question instead.
See also the contractor guides and free tools.
General information, not legal or financial advice. Verify with your attorney or accountant.
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