Change orders for contractors: a simple process
Scope creep eats margin. A change order process turns 'while you are here' requests into paid work.
- Stop and describe the change. Write what is being added or removed in plain words, with the location and materials.
- Price it before doing it. Labor, materials and any schedule impact, shown as its own line.
- Get a signature or written yes. A text or email reply that clearly approves the amount counts as a record; a signature is better.
- Keep it with the job. Attach the approval to the job so the invoice matches what was agreed.
- Invoice it separately or as a line. Customers pay faster when each line traces to something they approved.
Common questions
Do I need a change order for small extras?
A short written note is enough. The goal is a record that the customer agreed to the price.
What if the customer refuses to pay for extra work?
A signed or written approval made before the work is your best protection. Ask your attorney about your rights.
See also the contractor guides and free tools.
General information, not legal or financial advice. Verify with your attorney or accountant.
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